Special
Education Office
Issue a PTR with procedural
safeguards notice and parent input form. Send all three documents, waiting 5-7 days between attempts, at least
three times to attempt a signature.
If no response from parent notify
Supervisor of special education
Once completed and returned, enter Date of Receipt,
and upload the document in IEPWriter.
Send completed forms to assigned School Psychologist
Psychologists
B. Evaluation
Report
1.
Complete
report within IDEA timelines. Submit the
final document to the Office of Special Education for review by the Director of
Special Education
2.
Contact
the parent regarding the results of your evaluation
3.
Review
and approve the completed Evaluation
a.
For
Gifted Only students who do not qualify for Chapter 14 services:
Indicate the student still has a
disability and choose Gifted without Disability in the outcome
b.
For
Gifted Only Students who do qualify indicate Gifted with Disability as the
secondary disability in the outcome
4. Attend
the MDE meeting
General Education Classroom Teachers
A. Evaluation
Report
1.
Complete
the sections assigned
2.
Collaborate
with the School Psychologist throughout the process, regarding completion of paperwork.
3.
Attend
the Evaluation
B. Functional Behavior Assessment (FBA) –if recommended in Evaluation Report
1.
One
collaborative FBA should be completed by the classroom teachers and Behavior
Specialist. The FBA should include multiple data collection sheets across
educational settings.
2.
The
special education case manager and Behavior Specialist will combine the data
and complete the FBA.
IEP Case Manager
A. Evaluation
Report
1.
Attend
the MDE meeting when/if held.
B. Initial IEP
1.
Complete
and send home:
Prepare/Print the
following for the meeting:
IEP (Draft)
NOREP-Initial Placement (see example)
If
applicable, Positive Behavior Support Plan
IEP Waiver – must be included for a meeting held within 10 days of the MDE meeting/date.
Report
Provided to Parent
MA Billing Parental Consent Form
Conduct
the meeting and obtain signatures on the following documents
IEP
NOREP
IEP
Waiver
MA
Billing Consent Form
Invitation
ER
signatures
IEP
Case Manager will finalize all documents listed above in IEPWriter
Upload
signature pages
Submit
the following signed original documents to the Pupil Services Office
Request
form/Parent request letter
Consent
form
ER
signature page
Invitation
(if meeting held),
NOREP
IEP
signature pages
Positive
Behavior plan
Original
signed MA Billing Consent Form should be given to Pupil Services.
For
students 14 or older at the time of the evaluation
1.
Complete the sections (Evaluation Page 2 section E)
2.
Collaborate
with the School Psychologist throughout the process for timelines and completion
of paperwork.
Related Service/Secondary Disability ER
A. Evaluation
Report
1.
Complete
the sections assigned
2.
Collaborate
with the team/psychologist throughout the process for timelines and completion
of paperwork
3.
Attend
the Evaluation meeting
B. Functional
Behavior Assessment (FBA)
1.
One
collaborative FBA should be completed.
2. The FBA should
include multiple data collection sheets across educational settings.
3. Related Service and Secondary Disability Providers should provide information/data regarding students’ behavior during group and individual sessions.
2.
The
special education case manager will combine the data and complete the FBA.