Permission to
Evaluate (Includes Gifted only student being evaluated for a Chapter 14
Disability)
Parent verbally
requests testing
1. Complete and send:
a.
Permission to Evaluate-Evaluation Request
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
Document all contacts in Parent
Call Log.
Once completed and returned, enter
Date of Receipt, and upload the signed document in IEPWriter.
Within 10 days the
building staff will consult with the Psychologist regarding the appropriateness
of the request. A conversation will be collaboratively conducted with the parent
about the appropriateness of this request.
Outcomes:
Complete
and issue Permission to Evaluate- Consent (go to #2)
Complete
and issue the NOREP to rescind (go to #3)
2. Upon return of the
signed request complete and send to the parent: Consult with Psychologist regarding the assessment tools and procedures
that should be included on the Consent form
a.
Permission to Evaluate-Consent
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
Document all contacts in Parent
Call Log. Once completed and returned,
enter Date of Receipt, and upload the signed document. If an IEP team decision
is made to rescind after receiving the parent signature, on the request or consent,
complete and send:
a.
NOREP (Rescind Evaluation-Request/Consent)
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
Document all contacts on the Parent
Call Log in IEPWriter. Once completed
and returned, enter Date of Receipt, and upload the signed document in IEPWriter. Proceed to Evaluation Report (B) if
signature on Permission to Evaluate-Consent
Team requests
testing: Consult with the
Psychologist regarding the assessment tools and procedures that should be included
on the Consent form.
Complete and send:
a.
Notice and Request for Consent to Evaluate
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
Once completed and returned, enter Date of Receipt,
and upload the document in IEPWriter.
Proceed to Evaluation Report(B) if
signature on Notice and Request for Consent to Evaluate form.
B. Evaluation
Report (Responsibilities
are listed on the separate example document)
1.
Oversee
the MDE process of completing the ER, scheduling and holding the meeting.
2.
Contact
the Gifted Liaison for current Gifted only students being evaluated
3.
Open
and complete the sections assigned and provide access for teachers, including
gifted when needed, to complete their sections of the document.
4.
Collaborate
with the School Psychologist throughout the process, regarding qualifications
of need, completion of paperwork and scheduling meetings.
5. Mail
the ER document home and an Invitation to Participate before the 60th
day.
Team requests
testing (Team has collected adequate data)
Consult with the Psychologist
regarding the assessment tools and procedures that should be included on the
Consent form.
Complete and send:
a.
Notice and Request for Consent to Evaluate (Champagne)
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
Send all three documents, waiting 5-7
days between attempts, at least three times to attempt a signature.
Once completed and returned, enter Date of Receipt,
and upload the document in IEPWriter.
Proceed to Evaluation Report(B) if
signature on Notice and Request for Consent to Evaluate form.
B. Evaluation
Report (Responsibilities
are listed on the separate example document)
1.
Oversee
the MDE process of completing the ER, scheduling and holding the meeting.
2.
Contact
the Gifted Liaison for current Gifted only students being evaluated
3.
Open
and complete the sections assigned and provide access for teachers, including
gifted when needed, to complete their sections of the document.
4.
Collaborate
with the School Psychologist throughout the process, regarding qualifications
of need, completion of paperwork and scheduling meetings.
5. Mail
the ER document home and an Invitation to Participate before the 60th
day.
Student does not
qualify:
1.
Complete
and obtain signatures on the NOREP- (Did Not Qualify).
2.
The
Counselor/Social Worker will finalize the RR document in IEP Writer upon review
and approval by the psychologist
3.
Enter
receipt dates when applicable,
4.
Upload
all signature pages.
5.
Submit
the following signed original documents to the Pupil Services Office
a.
Request form/Parent request letter
b.
Consent form
c.
ER signature page
d.
Invitation
e. NOREP
Student
does not qualify- Current Gifted Only:
1. Contact the Gifted Liaison regarding the outcome so a Gifted NORA
can be issued
2. Complete and obtain signatures on the NOREP- (Did Not Qualify).
3. Submit the following signed original documents to the Special
Education ITL/ Program Officer and Gifted Liaison assigned to your building
a. Request form/Parent request letter
b. Consent form
c. ER signature page
d. Invitation
e. NOREP
4. The Case Manager will finalize the RR document in IEP Writer upon
review and approval by the psychologist
5. Enter receipt dates when applicable,
6. Upload all signature pages.
Student does
qualify:
1. Contact the
Special Ed Teacher at the school to complete the IEP within 30 days of mailing
the Report.
2. Submit the
following signed original documents to the supervisor of special education
a.
Request form/Parent request letter
b.
Consent form
c.
ER signature page
d.
Invitation
3. Schedule, hold an IEP meeting and finalize the IEP/NOREP/PBSP within 30
days of the date on the Evaluation Report.
Permission to
Evaluate (Includes Gifted only student being evaluated for a Chapter 14
Disability)
Parent verbally
requests testing
1. Complete and send:
a.
Permission to Evaluate-Evaluation Request
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
- Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
- Document all contacts in Parent
Call Log.
- Once completed and returned, enter
Date of Receipt, and upload the signed document in IEPWriter.
Within 10 days the
building staff will consult with the Psychologist regarding the appropriateness
of the request. A conversation will be collaboratively conducted with the parent
about the appropriateness of this request.
Outcomes:
Complete
and issue Permission to Evaluate- Consent (go to #2)
Complete
and issue the NOREP to rescind (go to #3)
2. Upon return of the signed request complete and send to the parent: Consult with Psychologist regarding the assessment tools and procedures that should be included on the Consent form.
a.
Permission to Evaluate-Consent
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
- Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
- Document all contacts in Parent Call Log. Once completed and returned, enter Date of Receipt, and upload the signed document.
- If an IEP team decision is made to rescind after receiving the parent signature, on the request or consent, complete and send:
a.
NOREP (Rescind Evaluation-Request/Consent)
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
- Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
- Document all contacts on the Parent Call Log in IEPWriter. Once completed and returned, enter Date of Receipt, and upload the signed document in IEPWriter.
- Proceed to Evaluation Report (B) if
signature on Permission to Evaluate-Consent
Team requests
testing:
Consult with the
Psychologist regarding the assessment tools and procedures that should be included
on the Consent form.
Complete and send:
a.
Notice and Request for Consent to Evaluate
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
- Send all three documents, waiting
5-7 days between attempts, at least three times to attempt a signature.
- Once completed and returned, enter Date of Receipt,
and upload the document in IEPWriter.
Proceed to Evaluation Report(B) if
signature on Notice and Request for Consent to Evaluate form.
B. Evaluation
Report (Responsibilities
are listed on the separate example document)
1.
Oversee
the MDE process of completing the ER, scheduling and holding the meeting.
2.
Contact
the Gifted Liaison for current Gifted only students being evaluated
3.
Open
and complete the sections assigned and provide access for teachers, including
gifted when needed, to complete their sections of the document.
4.
Collaborate
with the School Psychologist throughout the process, regarding qualifications
of need, completion of paperwork and scheduling meetings.
5. Mail
the ER document home and an Invitation to Participate before the 60th
day.
Team requests
testing (Team has collected adequate data)
Consult with the Psychologist
regarding the assessment tools and procedures that should be included on the
Consent form.
Complete and send
a.
Notice and Request for Consent to Evaluate (Champagne)
b.
Procedural Safeguard Letter
c.
Procedural Safeguard Notice
- Send all three documents, waiting 5-7
days between attempts, at least three times to attempt a signature.
- Once completed and returned, enter Date of Receipt,
and upload the document in IEPWriter.
Proceed to Evaluation Report(B) if
signature on Notice and Request for Consent to Evaluate form.
B. Evaluation
Report (Responsibilities
are listed on the separate example document)
1.
Oversee
the MDE process of completing the ER, scheduling and holding the meeting.
2.
Contact
the Gifted Liaison for current Gifted only students being evaluated
3.
Open
and complete the sections assigned and provide access for teachers, including
gifted when needed, to complete their sections of the document.
4.
Collaborate
with the School Psychologist throughout the process, regarding qualifications
of need, completion of paperwork and scheduling meetings.
5. Mail
the ER document home and an Invitation to Participate before the 60th
day.
Student does not
qualify:
1.
Complete
and obtain signatures on the NOREP- (Did Not Qualify).
2.
The
Counselor/Social Worker will finalize the RR document in IEP Writer upon review
and approval by the psychologist
3.
Enter
receipt dates when applicable,
4.
Upload
all signature pages.
5.
Submit
the following signed original documents to the Pupil Services Office
a.
Request form/Parent request letter
b.
Consent form
c.
ER signature page
d.
Invitation
e. NOREP
Student
does not qualify- Current Gifted Only:
1. Contact the Gifted Liaison regarding the outcome so a Gifted NORA
can be issued
2. Complete and obtain signatures on the NOREP- (Did Not Qualify).
3. Submit the following signed original documents to the Special
Education ITL/ Program Officer and Gifted Liaison assigned to your building
a. Request form/Parent request letter
b. Consent form
c. ER signature page
d. Invitation
e. NOREP
4. The Case Manager will finalize the RR document in IEP Writer upon
review and approval by the psychologist
5. Enter receipt dates when applicable,
6. Upload all signature pages.
Student does
qualify:
1. Contact the
Special Ed Teacher at the school to complete the IEP within 30 days of mailing
the Report.
2. Submit the
following signed original documents to the supervisor of special education
a.
Request form/Parent request letter
b.
Consent form
c.
ER signature page
d.
Invitation
3. Schedule, hold an IEP meeting and finalize the IEP/NOREP/PBSP within 30 days of the date on the Evaluation Report.