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Guidelines for Distribution of Fliers at Schools

Effective July 1, 2016

The West Shore School District seeks to work cooperatively with the school community to help our students become lifelong learners who are responsible and successful citizens. As part of our cooperative efforts, the District permits the distribution of materials which are deemed beneficial to the students and school community. Hard copy distribution of materials is permissible following the guidelines set forth below. 

Distribution Protocols

Information must have prior approval from Dr. Ryan Argot, Director of Federal Programs. Priority distribution is granted to nonprofit organizations that directly involve students, usually at a location within the District.

A completed Request for Distribution of Fliers form (available below) must accompany the flier for consideration. Materials must be submitted two (2) weeks prior to the requested distribution date. A Request for Distribution of Fliers and a final copy of the flier(s) to be distributed should be submitted to Dr. Ryan Argot, West Shore School District, 507 Fishing Creek Road, P.O. Box 803, New Cumberland, PA 17070, or emailed to [email protected] with “Flier Request” in the subject line. To ensure the highest quality, electronic files should be sent in PDF format.

Distribution of Printed Fliers 

  • Requests for distribution must include a requested distribution date and identification of which buildings distribution is to occur.
  • All fliers approved for distribution must include the following disclaimer:
    The opinions expressed here are those of  [INSERT THE NAME OF YOUR ORGANIZATION/BUSINESS HERE]  and do not necessarily reflect the views of the West Shore School District.  Distribution of information and/or display of material does not constitute endorsement of any product, service, organization, company, information provider, or content by the District.
  • Fliers approved for distribution will be returned to your organization for copying along with appropriate student counts.
  • Your organization is responsible for copying the approved flier and delivering the appropriate quantities directly to the office of each school(s) for which distribution has been approved. 
  • Following approval, elementary distributions must be counted and packaged (with rubber bands or string) by the requesting community organization/group, marking school and teacher/section on each package. (Distribution numbers will be provided.) Further, distributions of more than one page, etc. must be collated and stapled prior to packaging. The packets must be taken directly to the elementary schools. It is recommended that the organizations include several extra fliers in each package as enrollments fluctuate constantly throughout the school year.
  • Individual distributions are not made at the middle school and high school levels. Please prepare a 2-3 sentence announcement, to be read over the public address system, stating the information and flyers will be available in the school office. This packet must be taken directly to the school office. 
  • Individual distribution of fliers will not occur during the first two and final two weeks of the school year.

The West Shore School District will not distribute materials of community organizations/groups unless they meet the above conditions prior to posting and/or the delivery to the individual school(s).

The West Shore School District will not distribute materials which: 

  • Are libelous, defamatory, obscene, lewd, vulgar, or profane;
  • Are political in nature;
  • Violate federal, state, or local laws;
  • Are derogatory toward any ethic, religious, or racial group;
  • Violate Board policy or District administrative regulations;
  • Advocate the use or advertise the availability of any substance or material that may reasonably be believed to constitute a direct and substantial danger to the health or welfare of students, such as tobacco, alcohol, or illegal drugs;
  • Incite violence;
  • Use logos identified with the District or individual school(s);
  • Cause substantial disruption to the school environment;
  • Advocate use of force or urge violation of federal, state, or municipal law, Board policy, or administrative regulations; or
  • Interfere with or advocate interference with the rights of any individual or the orderly operation of the schools and their programs.

Principals are instructed not to distribute or post materials received by any other means. Any exception to the above guidelines must have the prior approval of the Director of Federal Programs.

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