November 5, 2014

A brief summary of the topics presented and information shared during discussion is provided below.


Dr. Stoltz shared progress being made to clarify fundraising requirements for various groups, including school-sponsored student groups, PTOs, and Booster Groups. Important factors used when considering each fundraising request include the intended use of funds raised, frequency, impact on the local community, student involvement, and use of District facilities. We are continuing to review these fundraising guidelines and are also assessing the impact facilities usage costs have on the fundraising efforts of different groups.

Current guidelines for fundraising and the Fundraising Request Form can be found on the website under the Community section. The intent of these guidelines is to assist groups in navigating the proper steps for District approval and ensuring a successful fundraiser.

Activity Fees & Uniforms

As an offshoot of the fundraising discussion, activity fees and uniforms were discussed briefly. For purposes of clarification, activity fees are applied to a variety of activities at the middle and high school level. Activity fees are meant to assist in offsetting the cost of supporting these programs; they are not intended to be the sole source of funding for any activity. Once collected, activity fees are applied generally to all activities. For additional information on activity fees, click here.

Earlier this year, uniforms were purchased for a number of athletic programs. The new uniforms replaced old uniforms that were due, and in some cases overdue, for replacement. For the past several years the District has had an agreement with Pepsi stipulating the exclusive sale of Pepsi products in our schools and concession venues.  Funds which were used to purchase the new uniforms were available as a result of this agreement with Pepsi.

Flexible Instructional Days

The Pennsylvania Department of Education (PDE) has developed a pilot program for local districts to seek PDE approval of alternative methods for delivering instruction when faced with the loss of instructional days due to severe weather. The District will carefully consider this option as additional information becomes available from PDE.  The program may be online, offline, or a combination of the two. If any portion of it relies on internet access, accommodations must be made for those students and teachers who are unable to access resources due to a lack of power, technology, and/or connectivity.

Cumberland Perry Area Vocational Technical School (CPAVTS)

The fall edition of District News highlighted increased enrollment in the programs offered by CPAVTS. Dr. Stoltz shared additional information including program quotas, determination of school district costs, availability to earn college credit, availability of jobs, and the overall quality of programming offered to our students. This discussion tied nicely with the recent visits by current eighth grade students to CPAVTS and the District’s Middle School Career Awareness Fair in November.


There was some discussion and concern about changes in the handling of volunteers, particularly related to classroom parties. Last spring, an administrative committee reviewed our requirements for volunteers, based on concerns expressed by parents at that time. This school year, individuals who wish to volunteer are required to complete an application process and obtain State Police clearance prior to being approved as a volunteer. Dr. Stoltz shared that changes to the law and requirements for volunteers may result in additional changes to the District’s procedures in the future. Those changes could include the stipulation that volunteers obtain the same clearances required by persons seeking employment with the District. Unfortunately, the definition of volunteer versus “visitor” has not been defined. As we move forward, we will seek additional guidance from both PDE and our solicitor to ensure we are compliant with all laws and regulations; however, we will make a conscious effort to balance our commitment to protect students and staff with our desire to promote the involvement of parents and the community in our schools. 

Community members are reminded they can submit ideas for future topics of discussion to any District Voice representative.

Next Meeting: December 10, 2014

© 2022. West Shore School District. All Rights Reserved.
School CMS Created by eSchoolView
Site Map
View text-based website