September 2019

Board Meeting - September 12

The Board of School Directors met in special session on Thursday, September 12, with President Crocenzi presiding.

Recognition of the Public

Opportunity for Students to Speak
No students addressed the Board.

Agenda Items
No members of the public addressed the Board.

Recognition by the Board

Board Member Resignation
The Board accepted the resignation of Dr. Thomas Falvo effective, August 31, 2019. Dr. Falvo is no longer a resident of the District and is therefore no longer eligible to serve on the Board.

Appointment of Director to Fill Vacancy
The Board appointed Mr. Richard Saar to fill the remaining portion of the term vacated by Dr. Falvo. Mr. Saar will be on the ballot in November 2019 for this seat (Region 3) on the Board. 

Business Items
Personnel
The Board approved all personnel items as presented.

Approval of Frontline Education Time and Attendance Software and Implementation Contract
The Board approved the Frontline Education Time and Attendance Proposal with Frontline Technology Group, LLC. The District currently uses Frontline Absence Management software (formally AESOP) and Frontline Applicant Tracking (formerly AppiTrack). Frontline Time and Attendance software will complement our current applications and enable the District to replace paper timesheets with electronic timesheets and streamline our absence management process. 

Agreement for Mental Health Screenings
For the past several years, the District has provided free mental health screenings to seventh and ninth grade students using an online screening tool. Access to this tool was provided free of charge to the District via the Garrett Lee Smith Memorial Suicide Prevention Grant and through a partnership with the Pennsylvania Department of Health and Teenline (Geisinger Holy Spirit Behavioral Health). Funding through the grant has ended and in order to continue the program, the District must purchase site licenses at a rate of $1,000 per site. The Board approved an agreement with MDlogix at a cost of $5,000 to continue these mental health screenings at all five of our secondary schools. 

Contract for Services - Licensed Private School 
In certain circumstances, the District may contract with other programs and schools to provide education services for those students whose needs cannot be met in a regular school setting. A student with an IEP returning from residential placement has been identified to be appropriate for placement at New Story, a licensed private school. The Board approved a contract with New Story for an additional student for the 2019-2020 school year at an estimated base cost of $68,400.

Rossmoyne Change Orders
The permitting process for construction of the new Rossmoyne Elementary necessitated adjustments to the construction schedule. The original completion dates in the bid documents and original contracts are no longer feasible based on the updated timeline. Change orders were developed to adjust the schedule to reflect the actual start dates. The change orders have been reviewed and approved by the architects, our construction manager, and by the Board.

Flexible Instructional Day Resolution
The District is seeking approval from the Pennsylvania Department of Education (PDE) to use up to five Flexible Instructional Days (FID) per year over a three-year period. The Board approved a resolution supporting the District’s application for FIDs. If approved by PDE, West Shore could use Flexible Instructional Days in place of school days cancelled due to inclement weather or emergency situations. During these days, students could complete learning activities and assignments at home on the cancelled day or on the designated make-up day. Additional details will be shared with staff and families once approval is received from PDE granting the District permission to utilize FIDs.

Information Items
Mr. Guistwhite invited community members to attend Board Policy Committee meetings.

Mrs. Tierney shared that the West Shore Foundation has raised $44,500 through stadium signage and still has space available for businesses interested in advertising at the West Shore Stadium.

Recognition of Public

General Items
No members of the public addressed the Board.

Board Meeting - September 19, 2019

The Board of School Directors met in regular session on Thursday, September 19, with President Crocenzi presiding.

Red Land High School’s JROTC Color Guard presented the colors for the evening. JROTC members included Senior Damian Heidingsfelder, Juniors Ryan Michener and Christina Waller, Sophomore Sarah Van Dyke, and Freshman Maya Jovic. 

Red Land Seniors Trinity Bailey and Kati Rodgers, Juniors Mayson Bryant, Isaac Emlet, Timothy Seiferth, Sophomore Zoe Nester, and Freshmen Caleb Hill with Grace Michelsen sang the National Anthem. 

Minutes


Minutes of the meetings held August 8 and August 15, 2019, were approved by the Board.

Treasurer’s Report
The Board approved the Treasurer’s Report for the month ending August 31, 2019, showing invested and available funds of $37,012,484.09.

Communications
Dr. Stoltz distributed a copy of the latest legal update from the solicitor’s office and Dr. Argot shared the Central Treasury Report for Cedar Cliff and Red Land High Schools.

Board Reports
Mr. Wilson requested an update on progress at the Red Land track. Mr. Sanders shared that the asphalt is being finished and will need to cure for approximately 28 days before the track surface can be placed on. He also shared that a sink hole was discovered at the site which resulted in some delays.

Mrs. Moyer summarized the Board Policy meeting and Mr. Kambic shared highlights from the Hillside Elementary Board visit. Mrs. Tierney invited the community to attend the West Shore Foundation Gala on Saturday, October 26. Tickets may be purchased online. She also shared that sponsorship opportunities for the Gala and at the stadium are both still available. 

Recognition by the Board
The Board recognized Mrs. Brinley Sanders, Administration Center for Education, and Mr. Justin Weaver, Cedar Cliff High School, as the Employees of the Summer Quarter.

Seniors Jacob Cubbler, Red Land High School, and Hajar Abusief, Cedar Cliff High School, each highlighted recent academic and athletic events from their respective schools, and opportunities they have had outside of the classroom including dual enrollment, pathways internships, and summer volunteer activities. Due to a scheduling conflict, Jacob shared his report via a prerecorded video.

Board Shout Outs
Mr. Kambic highlighted the pancake breakfast fundraiser hosted by ProjectASK to benefit the District and thanked West Shore student and staff volunteers who participated in the event.

Dr. Stoltz thanked the Walmart Supercenter in Etters for their donation of thousands of seeds which District staff can use in a variety of hands-on learning exercises, and for their most recent donation of school supplies including crayons, glue, pencils, dry erase markers, and more. 

Recognition of the Public
Opportunity for Students to Speak 
No students addressed the Board.

Agenda Items
No community members addressed the Board.

Business Items
Bills for Approval
The Board of School Directors approved bills for the period August 15, 2019, through September 11, 2019, listing checks which totaled $2,931,884.13.

Personnel
The Board approved all personnel items as presented.

PSBA Officer Elections
Based on an evaluation of the candidates for elected positions within PSBA, the Board directed the Board Secretary to register a unanimous vote with the PSBA Credentials Committee for the following PSBA candidates:

  • Art Levinowitz, President-elect 
  • David Hein, Vice President 
  • Julie Preston, Central At Large
  • Sabrina Baker, Section 1 Advisor
  • Ron Cole, Section 3 Advisor 
  • Marsha Pleta, Section 5 Advisor 
  • Trivia Steiner, Section 7 Advisor
  • Kathy Swope, PSBA Insurance Trustee
  • Mark B. Miller, PSBA Insurance Trustee

ASUS Non-Disclosure Agreement 
The District has been authorized to be a repair facility for ASUS Chromebooks. This allows us to maintain device warranties and expedite repairs; however, before West Shore technicians can begin repairs, the District and ASUS must enter into a non-disclosure agreement (NDA). The Board authorized that agreement. 

Student Trips 
The Board approved a trip for Cedar Cliff High School students to visit the Karen Noonan Center in Dorchester County, Maryland, from Tuesday, October 15, 2019, through Thursday, October 17, 2019.

The Board also approved a trip for Red Land High School students in Future Business Leaders of America (FBLA) to participate in a workshop at Kalahari Resort and Convention Center, Pocono Manor, Pennsylvania, from Sunday, November 3, 2019, through Monday, November 4, 2019.

Staff Attendance at Professional Meetings 
The Board approved staff attendance at professional meetings as presented.

Digital Survey Scanning and 3D Model 
The District Feasibility Study developed educational programs for our building designs and evaluated our existing schools. The Administration Center for Education was not included in the plans developed. The District has developed a detailed inventory of the systems and assessed the building conditions. A digital survey and 3D model would be the next step in evaluating potential renovations to the building.The Board approved a service proposal for Digital Survey Scanning and 3D Modeling from RLPS architects.

Agreement for Substance Abuse Prevention Services 
The District recognizes the need to provide Substance Abuse Prevention and Education Services, specifically group counseling, to students. Diakon Family Life Services has provided Student Assistance Program Substance Abuse Liaison Services to our students residing in Cumberland County for several years. The Board approved an agreement with Diakon Family Life Services to provide counseling, pending review by the Solicitor.

Waterline Improvements 
The District worked with K & W Engineers to create design documents and specifications for improvements to the water service at Red Mill Elementary School. Six bidders responded. The Board accepted the bid from Waterline Improvements, submitted by MacMor Construction, LLC. as the lowest bidder meeting specifications and directed Dr. Stoltz to execute any required contracts and agreements, pending review by the Solicitor.

Information Items


Dr. Argot shared proposed policy revisions for Board Policies 226: Searches and 830: Breach of Computerized Personal Information. 

Dr. Stoltz shared that all District residents will be receiving the newsletter Points of Pride in the mail later this month. The newsletter highlights a variety of District initiatives including the aquaponics program.

Mrs. Erin Hoffman and Mr. Christopher Linkey from RLPS Architects shared updates on construction of the new Rossmoyne building and progress made on the new grade 5-6 plans.

Recognition of Public
General Items
On behalf of the Aquatic Club of the West Shore, Mrs. Liisa Temple and her daughter, Riley, thanked Dr. Argot and Dr. Jones for their support and named them honorary members of the aquatic club.

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